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How to write nursing reports

The purpose of a nursing report is to record and communicate information to help in decision-making or completion of a research project. It is also helpful to provide information about the progress of a project and the way professional innovations may require some change in practice. You can circulate a report to nursing managers, instructors, colleagues and other staff.


Writing a nursing report requires planning and logical thinking as you should carefully organize your ideas and express them coherently. Research also makes your content to be factual. Nurses can also submit a report for substantiating sequence of events surrounding incidents after investigating poor practice or complaint.

Parts of A Nursing Report

A nursing report consists of several sections but within these three major parts:

Introduction:Identifies the subject, purpose, and method of giving the report to for the reader to get a broad overview. Let the first sentence to state the purpose of the report clearly for readers to decide what to read. It is here that you show the scope of writing. The introduction should have some background information but if it is wordy, place it is a separate section. You should also avoid statements that do not relate to the purpose of your report.

Body:It is the most crucial part of your report. Use it to expand issue in the introduction. You should include methods, results, or findings and the evaluation or analysis. You can begin with the most important information (sequential format) or work general statements into the subsidiary points (hierarchical format). The report body is the point of discussion. Logically develop your arguments with relevant evidence and clear reasoning. You may include your views and interpretations but make them credible by supporting them with research findings.

Appendices:In nursing reports, appendices contain the supporting information such as raw data forming part of your research. It will not distract the reader if you include it in your report's body.

Determine what you should write in each of the parts before you begin working on your draft.

Prepare Your Nursing Reports Outline

When you research and prepare materials to write in all areas of the nursing reports, it is essential to plan a clear outline. For logical presentation, you should organize you writing these sections unless your organization has different guidelines.

  • Title page
  • Foreword
  • vSummary
  • Table of contents
  • Introduction
  • Body of the report
  • References
  • Footnotes
  • Conclusion
  • Recommendations
  • Appendices
  • Bibliography
  • Glossary
  • Acknowledgements
  • Index

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Nursing Reports Presentation and style

The appearance of a report is essential. Your report should be neat and orderly as the reader with assuming you are an organized and reliable person. Many organizations have a set of rules on their layout they prefer for their reports. It is important to ask if your department has a criterion and if there is, follow the style. You should consider these factors as they contribute much to the appearance of your nursing report assignment.

Spacing:The purpose and length of your report are going to determine whether you will use single, 1.5, or double spacing. Double spacing gives room for readers to go through the report, mark changes and corrections. Single spacing is a more practical option for long reports. It saves paper and reduces bulkiness.

Paragraphs:A simple system reduces the probability of making mistakes. Some organizations have elaborate rules on paragraphs and sub-paragraphs. If your organization has some, follow the strictly.

Margins:Margins are very essential. They allow binding on the left, prevent text loss on the right during copying process and essential at the top for papers to fit nitro a printer must also leave some margin at the foot of your pages to leave space for page numbers.A nursing report assignment ought to have some space for a reader to make notes.

Illustrations:You can rid your nursing report of monotonous text by introducing small illustrations for breaking it up. Illustrations also aid in communication. You can place them close to the statement you are referring. Avoid larger figures in the middle of your report as they can affect the layout. It is better that you place them towards the end of your report.

Producing a nursing report is a necessary chore at the end of an investigation or research project. It is an essential part of communication hence it is essential to print enough copies for all the relevant parties and distribute them fast when the information is still current.


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